iPeople is Illinois State University's Human Resource Information System. The following are frequently asked questions and answers and training documents to assist student employees and graduate assistants in their use of iPeople.
- How to Report Time
Follow this tutorial to learn how to submit hours as a student employee or hourly graduate assistant: How to Report Time as a Student Employee.
- What are time reporting deadlines?
Time needs to be approved by supervisors by 12:00 p.m. two business days after the time period has ended. Time periods end on the 15th and the last day of each month. You can find a list of time approval deadlines on the Payroll website.
- If I have multiple jobs, how do I get to each timesheet?
If you have more than one campus job or assistantship, then you will prompted to select the appropriate timesheet to view and enter time:
- Do I get paid for Holidays/Administrative Closure days?
No. As a student employee or hourly graduate assistant, you are not eligible for paid time off for Holidays or Academic Closure days. You can work on these days (with prior departmental approval) at a straight-time rate.
- I am an hourly student or hourly graduate assistant, am I eligible to be paid overtime?
Typically, undergraduate and graduate students work no more than 28 hours/week, so overtime would rarely occur.
However, hourly student workers—and hourly graduate assistants—are considered "non-exempt" or "hourly" employees, and as such are covered by FLSA (Fair Labor Standards Act). Overtime will be paid if more than 40 hours are worked in one week (combining hours from all positions held). The FLSA overtime rate is paid at 1.5 times the regular rate of pay. More information about overtime in general at ISU can be found here.
- Pay Dates/Approval Deadlines
Student employees and hourly graduate assistants are paid on a semi-monthly basis, on the 15th and the end of each month. Time needs to be approved by supervisors by 4:00 p.m. two business days after the time period has ended in order to ensure that their employees are paid on time. You can find a calendar of pay dates and approval deadlines on the Payroll website.
- Viewing Paychecks
You can view your individual paychecks by clicking on the TILE “Pay” from your Employee page:
- Select individual pay cycles and paychecks to view in this format
- Be sure to turn off any pop-up blockers currently on the web browser
For pay advices, you may click here for more information: ISU Pay Advices
- Direct Deposit
Direct deposit of your paycheck is optional, though recommended. Employees who wish to enroll in direct deposit will need to complete their payroll direct deposit election by completing the Direct Deposit form found on the Payroll website. Employees who do not wish to enroll in direct deposit will be issued a paper paycheck that they will need to pick up in person at the University Payroll Office, located at 100 South Fell Street, Uptown Crossing Building, Suite E. Checks can be picked up during normal business hours of 8:00am-4:30pm. Employees must present a photo ID to pick up their paper paycheck.
- Supplemental Retirement
Student employees and hourly graduate assistants are only paid for hours worked and do not qualify for most benefits, including health insurance and retirement, with Illinois State University. However, student employees and graduate assistants are eligible to participate in the University's supplemental retirement savings plans (403b). Applicable retirement information can be requested by contacting a Retirement Counselor in Human Resources at (309) 438-8311.
- 403(b) Contributions
- Information Security
Your personal information in iPeople is secure. The iPeople system is governed by Illinois State University’s Information Privacy Guidelines to ensure privacy of information. Access to your information will be secure and protected using state-of-the-art security measures.
- Where do I find my Personal Information Summary?
In the Personal Information Summary, you can update your home and mailing address as well as your home, mobile, and business phone number. You can find your Personal Information Summary at cs.illinoisstate.edu (log in through the CentralLogin button, if necessary).
- Address, Emergency Contact, and Preferred Name Changes
You can change your personal details, addresses, phone numbers, and emergency contacts from the Profile tile on your iPeople Employee page (log in through CentralLogin, if necessary). Please refer to the Address Change Process document for an example of how to change your personal information.
You can set up or change your preferred name through ULID Account Management.*
*PLEASE NOTE: This form is not intended for correcting or changing your legal name. If your legal name is incorrect or has changed, you should:
- contact the Registrar (309) 438-2188 if you are a student, OR
- contact Human Resources (309) 438-8311 if you are an employee
In either case, changing your legal name records will require a photo ID.
- Legal Name Changes
Please refer to the Name Change Process document for information on updating your legal name with the University.