Student payments are not always in the form of employment. The Student Payment Determination Flowchart and the Student Payment – Types document are intended to help guide employing departments in the right direction for whom to contact and next steps.
In the event that it is determined payment fits employment of the student, the Employment Unit assists departments in placing open student employment positions on the applicant tracking system, ISU Jobs. Departments are encouraged to contact the Employment Unit for help as they develop postings to fill their positions. If a department has identified prospective candidates prior to posting a position in ISU jobs, they should contact the Student Employment Consultant for assistance with hiring those candidates.
The typical student employee recruitment and hiring process at Illinois State University follows these steps:
Receipt of the selection form and Form I-9 begins a verification process within Human Resources. This leads to the finalization of most appointments and the sharing of the student employee’s information with other systems (such as Payroll and Student Accounts) within the University.
Selection Form: This form is used when a department is hiring through a posting that has generated a pool of applicants. Departments can create a posting (and later generate selection forms) through ISU Jobs.
Web form: This form is used to make changes on a current student employee’s existing appointment (changes in pay rate or position number and termination). A web form is also submitted when a department hires without using a job posting. Departments can create web forms through the Student Employment Web Form tool.
A security sensitive position is one that requires a comprehensive criminal background investigation or fingerprint check.