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Human Resources

Faculty Associates and Substitute Teachers

All Faculty Associate and Substitute Teachers are hired through our applicant tracking system, ISU Jobs.

Faculty Associate

The following documents will need completed and/or submitted to Human Resources in order to hire a Faculty Associate:

  • Position and Funding Request for the Budget Office. Please refer to this user guide if you need assistance completing the form.
  • Offer Letter
  • Personal Data Sheet
  • Form I-9 - Employment Eligibility Verification
    • All employees must have a valid I-9 Employment Eligibility form on file with the University. These forms are completed electronically.
    • All international employees must complete their I-9 form in Human Resources in the Nelson Smith Building Room 101.
    • The employee will need to present valid work authorization documents when completing their I-9. All documents must be originals; copies are not considered to be valid documentation.
    • Each hiring department should have at least one staff member who has received I-9 training. Contact Human Resources at (309) 438-8311 with any questions regarding the I-9 form.
  • Affirmative Action Search Paperwork
  • Official Transcripts showing highest degree conferred
    • A contingency will be put on the contract if not received
  • Illinois Teaching Certificate
    • No expired or out-of-state certifications accepted
  • Payroll Forms
    • Illinois W-4, Federal W-4, and Direct Deposit Authorization
  • SSA-1945 - Statement Concerning Your Employment in a Job Not Covered by Social Security
  • Fingerprint Form and Fingerprint Memo
  • TB Test Results
    • Must be completed no earlier than 90 days before start date
  • Physical Exam Test Results
    • Must be completed no earlier than 90 days before begin date
  • CANTS 22 DCFS Mandated Reporter Form
  • Selection Form through ISU Jobs

Coach Faculty Associate

The following documents will need to be completed an/or submitted to Human Resources in order to hire a non-continuous Coach Faculty Associate:

  • Position and Funding Request for the Budget Office. Please refer to this user guide if you need assistance completing the form.
  • Personal Data Sheet
  • Form I-9 - Employment Eligibility Verification
    • All employees must have a valid I-9 Employment Eligibility form on file with the University. These forms are completed electronically.
    • All international employees must complete their I-9 form in Human Resources in the Nelson Smith Building Room 101.
    • The employee will need to present valid work authorization documents when completing their I-9. All documents must be originals; copies are not considered to be valid documentation.
    • Each hiring department should have at least one staff member who has received I-9 training. Contact Human Resources at (309) 438-8311 with any questions regarding the I-9 form.
  • Affirmative Action Search Paperwork
  • Payroll Forms
    • Illinois W-4, Federal W-4, and Direct Deposit Authorization
  • Fingerprint Form and Fingerprint Memo
  • TB Test Results
    • Must be completed no earlier than 90 days before start date
  • Physical Exam Test Results
    • Must be completed no earlier than 90 days before begin date
  • CANTS 22 DCFS Mandated Reporter Form
  • CPR.AED Certified (if required for position)
  • Either a valid teaching/substitute certificate or pass the Coaching Essentials Course offered by the IESA/IHSA (if required by position)
  • Selection Form through ISU Jobs

Substitute

The following documents will need to be completed an/or submitted to Human Resources in order to hire a Substitute:

  • Position and Funding Request for the Budget Office. Please refer to this user guide if you need assistance completing the form.
  • Offer Letter
  • Personal Data Sheet
  • Form I-9 - Employment Eligibility Verification
    • All employees must have a valid I-9 Employment Eligibility form on file with the University. These forms are completed electronically.
    • All international employees must complete their I-9 form in Human Resources in the Nelson Smith Building Room 101.
    • The employee will need to present valid work authorization documents when completing their I-9. All documents must be originals; copies are not considered to be valid documentation.
    • Each hiring department should have at least one staff member who has received I-9 training. Contact Human Resources at (309) 438-8311 with any questions regarding the I-9 form.
  • Affirmative Action Search Paperwork
  • Official Transcripts showing highest degree conferred
    • A contingency will be put on the contract if not received
  • Illinois Teaching Certificate
    • No expired or out-of-state certifications accepted
  • Payroll Forms
    • Illinois W-4, Federal W-4, and Direct Deposit Authorization
  • SSA-1945 - Statement Concerning Your Employment in a Job Not Covered by Social Security
  • Fingerprint Form and Fingerprint Memo
  • CANTS 22 DCFS Mandated Reporter Form
  • Substitute Teacher Authorization certificate from the Regional Office of Education
    • Sealed and opened only by HR
  • Selection Form through ISU Jobs