Faculty Associates and Substitute Teachers

All Faculty Associate and Substitute Teachers are hired through our applicant tracking system, ISU Jobs.

Faculty Associate

The following documents will need completed and/or submitted to Human Resources in order to hire a Faculty Associate:

• Position and Funding Request for the Budget Office. Please refer to this user guide if you need assistance completing the form.
• Offer Letter
• Personal Data Sheet
• Form I-9 - Employment Eligibility Verification
  • All employees must have a valid I-9 Employment Eligibility form on file with the University. These forms are completed electronically.
  • All international employees must complete their I-9 form in Human Resources in the Nelson Smith Building Room 101.
  • The employee will need to present valid work authorization documents when completing their I-9. All documents must be originals; copies are not considered to be valid documentation.
  • Each hiring department should have at least one staff member who has received I-9 training. Contact Human Resources at (309) 438-8311 with any questions regarding the I-9 form.
• Affirmative Action Search Paperwork
• Official Transcripts showing highest degree conferred
  • A contingency will be put on the contract if not received
• Illinois Teaching Certificate
  • No expired or out-of-state certifications accepted
• Payroll Forms
  • Illinois W-4, Federal W-4, and Direct Deposit Authorization
• SSA-1945 - Statement Concerning Your Employment in a Job Not Covered by Social Security
• Fingerprint Form and Fingerprint Memo
• TB Test Results
  • Must be completed no earlier than 90 days before start date
• Physical Exam Test Results
  • Must be completed no earlier than 90 days before begin date
• CANTS 22 DCFS Mandated Reporter Form
• Selection Form through ISU Jobs
• Faith's Law Applicant Disclosure Form 
• Faith's Law Current and Former Employer Response 

Coach Faculty Associate

The following documents will need to be completed an/or submitted to Human Resources in order to hire a non-continuous Coach Faculty Associate:

• Position and Funding Request for the Budget Office. Please refer to this user guide if you need assistance completing the form.
• Personal Data Sheet
• Form I-9 - Employment Eligibility Verification
  • All employees must have a valid I-9 Employment Eligibility form on file with the University. These forms are completed electronically.
  • All international employees must complete their I-9 form in Human Resources in the Nelson Smith Building Room 101.
  • The employee will need to present valid work authorization documents when completing their I-9. All documents must be originals; copies are not considered to be valid documentation.
  • Each hiring department should have at least one staff member who has received I-9 training. Contact Human Resources at (309) 438-8311 with any questions regarding the I-9 form.
• Affirmative Action Search Paperwork
• Payroll Forms
  • Illinois W-4, Federal W-4, and Direct Deposit Authorization
• Fingerprint Form and Fingerprint Memo
• TB Test Results
  • Must be completed no earlier than 90 days before start date
• Physical Exam Test Results
  • Must be completed no earlier than 90 days before begin date
• CANTS 22 DCFS Mandated Reporter Form
• CPR.AED Certified (if required for position)
• Either a valid teaching/substitute certificate or pass the Coaching Essentials Course offered by the IESA/IHSA (if required by position)
• Selection Form through ISU Jobs
• Faith's Law Applicant Disclosure Form 
• Faith's Law Current and Former Employer Response 

Substitute

The following documents will need to be completed an/or submitted to Human Resources in order to hire a Substitute:

• Position and Funding Request for the Budget Office. Please refer to this user guide if you need assistance completing the form.
• Offer Letter
• Personal Data Sheet
• Form I-9 - Employment Eligibility Verification
  • All employees must have a valid I-9 Employment Eligibility form on file with the University. These forms are completed electronically.
  • All international employees must complete their I-9 form in Human Resources in the Nelson Smith Building Room 101.
  • The employee will need to present valid work authorization documents when completing their I-9. All documents must be originals; copies are not considered to be valid documentation.
  • Each hiring department should have at least one staff member who has received I-9 training. Contact Human Resources at (309) 438-8311 with any questions regarding the I-9 form.
• Affirmative Action Search Paperwork
• Official Transcripts showing highest degree conferred
  • A contingency will be put on the contract if not received
• Illinois Teaching Certificate
  • No expired or out-of-state certifications accepted
• Payroll Forms
  • Illinois W-4, Federal W-4, and Direct Deposit Authorization
• SSA-1945 - Statement Concerning Your Employment in a Job Not Covered by Social Security
• Fingerprint Form and Fingerprint Memo
• CANTS 22 DCFS Mandated Reporter Form
• Substitute Teacher Authorization certificate from the Regional Office of Education
  
  • Sealed and opened only by HR
• Selection Form through ISU Jobs
• Faith's Law Applicant Disclosure Form
• Faith's Law Current and Former Employer Response