Faculty Associates and Substitute Teachers

Hiring a Faculty Associate through the Online Employment System:

Selection Form*
Hiring Request Form from the Budget Office
Offer Letter
Personal Data Sheet
Form I-9 - Employment Eligibility Verification*
Affirmative Action Search paperwork*
Official transcripts showing highest degree - May put contingency on contract if not received
Illinois Teaching Certificate - No expired or out-of-state certifications accepted
SSA-1945 - Statement Concerning Your Employment in a Job Not Covered by Social Security
Campus Security Act Conviction Information Request form (PERS 944)
Fingerprinting memo
TB Test results (must be completed no earlier than 90 days before begin date)
Physical Exam test results (must be completed no earlier than 90 days before begin date)
CANTS 22 DCFS Mandated Reporter form

*Information is within the Online Employment System.

Hiring a Non-Continuous Coach Faculty Associate through the Online Employment System:

Selection Form*
Hiring Request Form from the Budget Office
Personal Data Sheet
Form I-9 - Employment Eligibility Verification*
Affirmative Action Search paperwork*
SSA-1945 - Statement Concerning Your Employment in a Job Not Covered by Social Security
Campus Security Act Conviction Information Request form (PERS 944)
Fingerprinting memo
TB Test results (must be completed no earlier than 90 days before begin date)
Physical Exam test results (must be completed no earlier than 90 days before begin date)
CANTS 22 DCFS Mandated Reporter form
CPR/AED Certified (if required for position)
Either a valid teaching/substitute certificate or pass the Coaching Essentials Course offered by the IESA/IHSA (if required by position)

*Information is within the Online Employment System.

Hiring a Substitute through the Online Employment System:

Selection Form*
Hiring Request Form from the Budget Office
Offer Letter
Personal Data Sheet
Form I-9 - Employment Eligibility Verification*
Affirmative Action Search paperwork*
Official transcripts showing highest degree (can put contingency on contract if not received)
Illinois Teaching Certificate (Illinois Substitute Teacher Certificate or actual teaching certificate) – No expired or out-of-state certifications accepted
SSA-1945 - Statement Concerning Your Employment in a Job Not Covered by Social Security
CANTS 22 DCFS Mandated Reporter form
Substitute Teacher Authorization certificate from the Regional Office of Education – sealed and opened only by HR

*Information is within the Online Employment System.

Hiring a Non-Continuing Faculty Associate outside of the Online Employment System:

Personnel Action Form
Hiring Request Form from the Budget Office
Offer Letter
Personal Data Sheet
Form I-9 - Employment Eligibility Verification*
Affirmative Action Waiver from Search (PERS 930)
Official transcripts showing highest degree (can put contingency on contract if not received)
Illinois Teaching Certificate - No expired or out-of-state certifications accepted
SSA-1945 - Statement Concerning Your Employment in a Job Not Covered by Social Security
Campus Security Act Conviction Information Request form (PERS 944)
Fingerprinting memo
TB Test results (must be completed no earlier than 90 days before begin date)
Physical Exam test results (must be completed no earlier than 90 days before begin date)
CANTS 22 DCFS Mandated Reporter form

Hiring a Non-Continuing Coach Faculty Associate outside of the Online Employment System:

Personnel Action Form
Hiring Request Form from the Budget Office
Personal Data Sheet
Form I-9 - Employment Eligibility Verification*
Affirmative Action Waiver from Search (PERS 930)
SSA-1945 - Statement Concerning Your Employment in a Job Not Covered by Social Security
Campus Security Act Conviction Information Request form (PERS 944)
Fingerprinting memo
TB Test results (must be completed no earlier than 90 days before begin date)
Physical Exam test results (must be completed no earlier than 90 days before begin date)
CANTS 22 DCFS Mandated Reporter form
CPR/AED Certified (if required for position)
Either a valid teaching/substitute certificate or pass the Coaching Essentials Course offered by the IESA/IHSA (if required by position)